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InSight DXP
Document scanning and digital storage
Digitally transform your business and centralize your information
Digitization
New! Smarter, faster, AI-powered enhancements
InSight DXP is powering up its Digital Mail, Digital HR, Invoice Processing & Digital Back Office solutions
Learn moreInSight DXP is powering up its Digital Mail, Digital HR, Invoice Processing & Digital Back Office solutions
Gain secure, collaborative access to your information
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce, while complying with the latest jurisdiction regulations.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a secure, scalable cloud platform, we help you find what you need when you need it most.
We can help you prioritize and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail. Iron Mountain’s IG Consultants and Global Research review your in-scope classes to make sure the retention rules in the scanning project are current with all regulatory requirements. Iron Mountain's information governance assessments, conducted by our specialists, provide an initial step in your organization's compliance journey.
Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.
Digitization with InSight DXP
Why digitize?
Today, organizations need to prepare for a scalable digital future, but much of their important, usable data is still locked up in paper documents that are difficult for employees to access or use. Scanning combined with secure, digital storage helps our customers.
- 26,000 hours ®
Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.1 Customers report increased collaboration leading to 26,000 hours saved annually.2
- $211,000 costs
Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.3 Customers report reduced storage costs of $211K over 3 years.2
- 94% of costs
94% of annual compliance costs come from the labor-intensity of document and data management.4 Customers report better security and compliance processes, reducing time spent on auditing work by 25%.2
- 55% efficiency
Most content systems (74%) are not connected to other lines of business.5 Customers report a 55% efficiency lift related to cataloging and understanding documents and information.2
- 40% faster
Office workers spend between 7.6 and 12.5 hours per week searching for information.6 Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.2
- 40 years
According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.7 As physical information gets digitized and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.
Sources:
1 Squaretalk
2 Iron Mountain
3 CNN
4 National Bureau of Economic Research
5 Forbes
6 United States Environmental Protection Agency
How document scanning and digital storage works
You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.
X-Ray Scanning
Digitize and protect your critical x-ray and industrial imaging with Iron Mountain's X-Ray Scanning service. Designed for medical and industrial applications, this secure, standards-based solution preserves film-based assets and makes them instantly accessible in digital DICOM or DICONDE formats.
Industry examples
Iron Mountain offers solutions for multiple industries, including but not limited to:
Digitize, share, and collaborate with Iron Mountain InSight solutions
Unite your physical and digital information in Iron Mountain InSight® Digital Experience Platform (DXP). InSight DXP grows with your business, offering a comprehensive platform enabling you to expand your capabilities as your requirements change, including the ability to increase digital storage, number of users, and functionality, such as workflow automation.
The Total Economic Impact™ Of Iron Mountain InSight
As data proliferates, organizations face the daunting challenge of taking control. Over time, organizations have created silos of information for different applications, making retrieval of information from multiple application silos difficult and time-consuming.
The impact of Iron Mountain InSight
This infographic highlights how using Iron Mountain InSight has impacted customers, based on customer interviews conducted by Forrester(R) Consulting.
4 reasons to unify physical and digital records
Increase compliance, reduce risk, improve efficiency and increase agility.
10 reasons to go paperless infographic
10 reasons to go paperless
Go paperless!
Learn how Iron Mountain digital solutions can help you accelerate your digital transformation initiatives to become a paperless organization
Intelligent digital mailrooms make a difference
In the age of digital transformation, the very notion of a "mailroom" seems antiquated. A goal for many organizations is to remove or reduce the reliance on paper-based processes and manual workflow.
Electronic Delivery using Image on Demand
Iron Mountain provides convenient options for retrieving files that are stored in one of our record centers.
Source: internal testing April 22, 2025 for images scanned in 2024
Customer success stories
HMCTS delivers easy-to-use will and probate search service with Iron Mountain InSight on AWS
Read in our case study how Iron Mountain helped HMCTS storing, digitising and processing wills with Iron Mountain InSight and Amazon Textract ML.
The national archives case study: Accelerating transition of digital records using artificial intelligence
The UK government needed to find an efficient way of handling the first batch of documents from the dawn of the digital age.
Boosting community outreach one file at a time
When the Davidson Colored School burned down in the early 1930s, teacher Ada Jenkins rallied the community to raise funds for a new brick schoolhouse. After Mrs. Jenkins' death, the school was renamed the Ada Jenkins School and served as the educational center for Black students in Davidson until integration in 1966.
Bank transformation through a digital mailroom makeover
How one bank digitizing over 30M documents annually reduced costs, errors, and inefficiencies while setting the stage for future innovation
Healthier healthcare operations mean curing the mailroom
How a digital mailroom transformation drives savings, efficiency, and growth
Digitizing the mortgage mailroom
One of the nation's top mortgage lenders realized it needed a way to collect, digitize, categorize, disseminate, and defensibly destroy large amounts of mail. Find out how by taking the leap to Iron Mountain's Digital Mail solution, this lender was able to cut through mounds of paper and red tape to meet the needs of its customers and industry partners.
Claims processing made simple with digital mailroom
As one of the most highly regulated industries, insurance and paperwork go hand in hand. Learn how a top US insurance provider handled the mix of physical and digital claims coming in and managed to improve process time and the customer experience, all while reducing cost.
Unemployment claims, a pandemic, and the digital mailroom
Find out how one of the largest states in the US used the dramatic increase in unemployment claims caused by the pandemic as an opportunity to streamline its mailroom operations, leading to a more efficient intake process and quick customer service when it counted most.
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